What is the recommended path for updates to a program's data?

What is the recommended path for updates to a program's data?

• A. Contact the HMIS Team to assist with updates or to request a review
• B. Updates should be made via a public portal with no HMIS involvement
• C. Wait for the annual review and hope it's covered
• D. Delete and recreate the program.

Answer: (A)

Updating a program’s data should follow the HMIS governance process to protect data quality, privacy, and a traceable history. The recommended path is to contact the HMIS Team to assist with updates or to request a review. They verify changes, ensure alignment with data standards, and document the update, preserving an auditable trail and preventing improper edits. Using a public portal without HMIS involvement can bypass validation, create inconsistencies, and weaken privacy controls. Waiting for an annual review is too slow for timely updates, risking out-of-date information. Deleting and recreating the program would erase history and disrupt links to linked data and reports. Engaging the HMIS Team ensures accurate, approved changes with proper governance.

Updating a program’s data should follow the HMIS governance process to protect data quality, privacy, and a traceable history. The recommended path is to contact the HMIS Team to assist with updates or to request a review. They verify changes, ensure alignment with data standards, and document the update, preserving an auditable trail and preventing improper edits. Using a public portal without HMIS involvement can bypass validation, create inconsistencies, and weaken privacy controls. Waiting for an annual review is too slow for timely updates, risking out-of-date information. Deleting and recreating the program would erase history and disrupt links to linked data and reports. Engaging the HMIS Team ensures accurate, approved changes with proper governance.