When a data item in HMIS is inaccurate, which action is appropriate?

When a data item in HMIS is inaccurate, which action is appropriate?

• A. The HMIS Team will assist with updates and may request a review.
• B. Ignore the inaccuracy until the next scheduled update.
• C. The data will automatically correct itself without any action.
• D. You must delete and recreate the program.

Answer: (A)

When data in HMIS is inaccurate, the proper action is to involve the HMIS Team to make the correction. They oversee data quality across the system and will guide updates, potentially requesting a quick review to verify the change. This approach keeps an auditable trail and ensures changes are authorized and accurately reflected in all reports and screens. Ignoring the inaccuracy allows incorrect information to persist and misinform decisions. Data in HMIS doesn’t fix itself automatically, and automatic corrections aren’t performed because updates must be validated. Deleting and recreating a program would disrupt historical data and audit trails. So, the best course is to contact the HMIS Team, who will assist with updates and may request a review.

When data in HMIS is inaccurate, the proper action is to involve the HMIS Team to make the correction. They oversee data quality across the system and will guide updates, potentially requesting a quick review to verify the change. This approach keeps an auditable trail and ensures changes are authorized and accurately reflected in all reports and screens. Ignoring the inaccuracy allows incorrect information to persist and misinform decisions. Data in HMIS doesn’t fix itself automatically, and automatic corrections aren’t performed because updates must be validated. Deleting and recreating a program would disrupt historical data and audit trails. So, the best course is to contact the HMIS Team, who will assist with updates and may request a review.