Homeless Management Information System (HMIS) Practice Test

These questions are part of the practice quiz. Start practicing

• Which action correctly allows you to switch between agencies you have access to while logged into HMIS?
• You can exit the Program Head of Household from an enrollment and keep the other Household members in the program enrollment.
• Which component would you use to submit or view program openings?
• Which reports are generated by HMIS for the entire Continuum of Care and submitted to HUD annually?
• In the Referrals section, which tab should you use to view your received/pending referrals?
• You want to see how many clients a staff member, or members, has on their caseload. Which report should you run?
• When LIMITED AVAILABILITY is selected for any program, which forms can you use to submit openings?
• What is the primary purpose of the Rehousing Needs Assessment?
• Which statement about updating program data after initial build is accurate?
• Which description best captures Day Shelter?
• Under which tab can you view, edit, or delete previous openings forms?
• What condition allows a household in a PSH program to move on from intensive services?
• How do you add/edit/remove inventory for your project?
• What is a recommended first step when troubleshooting observed glitches or errors in HMIS?
• Which custom report would you use to know which HMIS users from another agency also have access to your agency?
• When requesting a new program/project in HMIS, which of the following should you consider?
• Which statement is correct about VI-SPDAT access?
• Which ROI report would identify not-audit-friendly ROIs?
• The Rental Assistance service is recorded under which HMIS area?
• Is it acceptable to share your HMIS password with another staff member to run a report?
• If you want to identify data quality issues across the HMIS dataset before reporting, which report would you run?
• Which report will tell you how much time an HMIS user spent logged on to HMIS on a given day?
• The Shelter Survey is reserved for which group of people?
• After completing the COVID-19 Response Shelter Survey, what should you do next?
• What are Report Library reports and who created them?
• When is a Current Living Situation assessment required?
• For Street Outreach project types, which data elements MUST be recorded?
• Which agencies may conduct the Shelter Survey?
• If the Housed with service was not automatically provisioned for Entry/Exit shelters or Transitional Housing projects, what should you do?
• Are permanent housing projects (PSH and RRH) required to have access to the Rehousing Needs Assessment?
• The box comprised of 9 small squares on the Global Task Bar is called the
• How do you get a new Agency added into HMIS?
• To update bed and unit inventory, what is the required process?
• What is the email address to deactivate a staff account?
• For a Permanent Supportive Housing (PSH) project, which data element must be recorded on the Program Entry screen when the household obtains permanent housing?
• You want to see how much time a staff member reported having spent with a client, tracked in a Program Note. Which report should you run?
• The top dark colored bar at the top of HMIS is called the
• Which report is required to be submitted annually to HUD?
• Which data elements are considered standard data elements across all project types?
• How would you make corrections on a closed/ended program enrollment?
• What is the purpose of an Auto Exit in HMIS?
• Which report is not available to all HMIS End Users?
• In Rapid Re-housing (RRH) projects, which data element must be recorded if the project subsidizes all or part of the household's rent?
• If you do not see the Problem Solving - Request for Financial Assistance under the Assessments Tab, now what?
• What is a fundamental difference between Entry/Exit and Night-by-Night Emergency Shelters?
• For a Transitional Housing (TH) project, which data element must be provisioned at enrollment?
• To keep a client active and eligible on the Community Queue, what should be done monthly?
• Where is the Current Living Situation CLS assessment found?
• Which statement best describes HMIS (Homeless Management Information System)?
• To determine how much time a HMIS user spent actively using the system during a given day, which report should you consult?
• Is it appropriate to include a client's full name, date of birth, and Social Security Number in an email to the HMIS Team?
• If a client indicates they do not understand many questions on the VI-SPDAT, what should you do?
• Which HMIS report is identified by EXPS-102?
• Which report would you use to examine program outcomes such as exit destinations and income outcomes for the last fiscal year?
• What should you do when a staff person leaves your agency and should no longer have access to HMIS?
• To obtain the number of service attendances per day with a drill-down list of the clients who received the service, which HMIS report should you run?
• Which tab should you use to request a referral or view your openings you have submitted?
• If a client has been staying with a friend for one month and requests a shelter referral via Coordinated Entry, are they eligible for a shelter referral?
• Permanent Housing examples mentioned include which of the following?
• The VI-SPDAT measures a person’s vulnerability based on what type of information?
• Which statement describes when to conduct a Move On Survey?
• Which statement is NOT a benefit of HMIS?
• How often should you run and review Data Quality reports?
• What is the purpose of the Problem Solving - Request for Financial Assistance tool?
• Which statement is correct about deactivating a staff account after they leave?
• There are multiple steps needed to add a new staff account to HMIS. Which option correctly describes where to find those steps?
• Which report can alert you to potential duplicate client records?
• For Day Shelter project type, which data elements MUST be recorded?
• Which statement best captures the overall HMIS update policy?
• HMIS is used to capture data for which populations?
• To review all active clients in your program during the month of June, which report should you run?
• For a Night-by-Night Emergency Shelter (ES) project, what must be recorded for each night a household stays?
• What is the role of the Coordinated Entry Department in shelter referrals?
• Which statement best describes the Self-Sufficiency Matrix tool usage?
• You are working with a couple, only one meets criteria of being at higher risk. Do you need to conduct the assessment with both for shelter together?
• When determining whether it's permissible to look up a person in HMIS, what should you do?
• Is it acceptable to ask a Spanish-speaking coworker to assist with translation for the VI-SPDAT?
• Who is allowed to conduct the VI-SPDAT for a client?
• Which statement about changes to a built HMIS program is correct?
• Rental Assistance should be recorded when?
• If you do not see the Rehousing Needs Assessment under the Assessment tab, what is the recommended first step?
• Which ROI report would identify missing ROI documentation?
• When a data item in HMIS is inaccurate, which action is appropriate?
• How do you add/edit/remove services offered by your project/agency?
• For a Supportive Services Only (SSO) project, which data element MUST be recorded in addition to the standard data elements?
• Where is the Move-In Date recorded?
• Which report provides information on Client Public Alerts?
• Which report could you run to verify that a staff member created a client profile on a specific date?
• You've completed the Problem Solving - Request for Financial Assistance tool. What's your next step?
• What is the typical projected end date for a PSH project?
• How do you access the Reports section in HMIS?
• After you've completed the Move On Survey, what should you do next?
• Which method should be used to add new household members to an existing program enrollment?
• Which report would you use to obtain a detailed roster of all clients currently enrolled in any given program, useful for caseload monitoring?
• When should you conduct a COVID-19 Response Shelter Survey with a client(s)?
• If you are about to conduct a VI-SPDAT for a 24-year-old with a 2-year-old child, which VI-SPDAT variant do you use?
• Which statement about the Rehousing Needs Assessment is true?
• How do you switch agencies if you have access to multiple agencies in HMIS while staying logged in?
• After completing the Rehousing Needs Assessment, what should you do next?
• Why is it important to enter services in HMIS?
• Where would you locate ROI reports within HMIS navigation?
• Where do you request, view, and process referrals in HMIS?
• When should you record a Bed Night service for a Night by Night Emergency Shelter and where is it recorded?
• If you suspect a client is not answering truthfully or accurately during the VI-SPDAT, what should you do?
• What defines a Status Assessment and when is it completed?
• What is the Date of Engagement in Street Outreach and Night by Night Emergency Shelters, and where is it recorded?
• Rental Assistance is provisioned to which group?
• The VI-F-SPDAT Prescreen for Families is used for which scenario?
• If there are no assessments listed under the Assessment header and you cannot conduct any assessment, which of the following could be true?
• Who should you contact if translation resources for the VI-SPDAT are not available within your agency?
• Which ROI reports exist in HMIS?
• Where is the Assessment Tab located in a client's HMIS record?
• Which statement best describes potential assessments under the Assessments Tab?
• In drill-down, what can you click on to view more detail?
• Which department makes referrals to participating housing/sheltering programs?
• Which statement about ROI reports is accurate?
• To update inventory, what specific information should you provide to the HMIS Team?
• What is drill-down functionality?
• How do you get a new program/project in HMIS?
• In Permanent Housing projects, when should you enter the Move-In Date?
• The statement 'Once a program/project is built in HMIS, the only way to make changes is to completely shut it down and start over' is:
• What is the term used for HMIS reports built by the software vendor?
• In a PSH project, which data element must begin on the Move-In Date?
• A client who recently turned 18 has an ROI that expired. What should you do?
• What is the recommended path for updates to a program's data?
• The Move-In Date and Rental Assistance entries are recorded on which HMIS screen?
• What does the Staff: Primary Agency custom report show?
• If you are wanting to address Data Quality errors, what report would be your best option to run?
• If you need to update the program's site address or contact information, what should you do?
• When should you conduct the assessment with a household?
• What are the five main uses of the Self-Sufficiency Matrix tool?
• What report should you run to view your program's bed inventory in HMIS?
• Which statement correctly describes who can save Data Analysis Reports?
• With whom should you conduct the Move On Survey?
• After scoring the VI-SPDAT, what typically happens next?
• Which projects require a CLS assessment?
• Who should be enrolled in a Street Outreach program?
• Under what condition should you initiate a COVID-19 related shelter assessment?
• For Homeless Prevention project type, which data elements MUST be recorded?
• Which statement about entering your work email and work phone number into HMIS is true?
• Which report should you run to view current housing availability and bed inventory?
• If you do not see the Self-Sufficiency Matrix tool under the Assessment tab, what should you do?
• How do referrals to shelters that participate in Coordinated Entry differ from those that do not participate?
• What is the purpose of the VI-SPDAT in HMIS?
• To analyze responses from custom fields on program enrollment screens for clients enrolled in your program, which report should you run?
• Which of the following is a standard HMIS data element that must be collected?
• For an Entry/ Exit Emergency Shelter (ES) project, which data element must be provisioned at enrollment?
• Permanent Housing programs include which of the following?
• What is the primary purpose of HMIS?
• What defines an Annual Assessment and when is it completed?
• When requesting revisions to the services offered by your program, what information should you provide?
• Which report provides details of service transactions by funding source?
• Data Analysis Reports saving rights: who can save for future use?
• A client expresses interest in emergency shelter and is experiencing unsheltered homelessness. May you conduct a Shelter Survey with them?
• Which projects have Auto Exits and when do they occur?
• All program household members must be enrolled at the same time.
• To determine whether a request for client-level information is eligible, what should you do first?
• What is a Current Living Situation CLS program assessment and which project types complete it?
• Which description best captures Street Outreach?
• Which of the following items can be updated without destroying the program build?
• When you begin the process of enrolling a client into your program, what should you ALWAYS do first?
• What do you do if you forget your password or get locked out of HMIS?
• Which department should you contact after completing the Move On Survey?
• Where can you find the ROI reports in HMIS?
• Which report identifies data quality errors by program?
• The Shelter Survey with a person seeking shelter has been completed. What should you do next?
• When should the VI-SPDAT be conducted?
• Where can you update your HMIS account settings?
• What are the benefits of using HMIS for providers?
• What is the next step after completing the VI-SPDAT with your client(s)?
• How do you determine the start and end date for the Housed with service?
• Which report should you run to view exit destinations and income outcomes for the last fiscal year?
• If a new client has an active enrollment in another program, what should you do?
• What are Data Analysis Reports?
• How many business days do you have to enter data (program enrollments, services, assessments, and program exits) into HMIS?
• If your HMIS account goes inactive, what should you do?
• Which data element is typically required for Night-by-Night Emergency Shelters but not necessarily for Entry/Exit?
• Is it okay to have your computer save your HMIS login password to save time?
• Where is the Date of Engagement recorded?
• If you want HMIS to review your project information for accuracy, what should you do?